Our PDF to iXBRL conversion service

Why should I use you to convert my financial accounts to iXBRL?

Need for conversion to iXBRL / XBRL

In countries around the world, authorities have mandated or are in the process of mandating that company accounts and tax returns be submitted in XBRL or iXBRL format.  This is an interactive data format type which radically changes financial and business reporting.

For example in the UK since 1 April 2011, the HMRC requirement is that companies file their Company Tax Returns online using iXBRL.

A difficult process

Transition to the new iXBRL format can be not only a difficult proposition, but also a time-consuming effort, prone to errors which potentially delays the filing deadline for companies.

Accounts software workflow

To fulfil this regulatory requirement, accounts software vendors have incorporated iXBRL / IXBRL functionality into their software:

  • HMRC in the UK - for simple accounts applications in the UK, HMRC provides an accounts template within the free HMRC software
  • Accounts production software - accounts production software vendors are incorporating functionality into their products, allowing accounts information to be automatically output in iXBRL / XBRL format

This satisfies the requirement of companies who exclusively use accounts software for the production of their annual accounts.

Alternative workflows

However, companies who do not exclusively use their accounts software for the production of their annual accounts require a different workflow.

Many small, medium and large sized companies, in the final stages, manually produce their company accounts using Microsoft Word, Excel or similar applications, and then output as PDF.

In other words, organisations who for example:

  • Utilise accounts production for their accounts data, but then output information into other packages (e.g. Word) for editing, and then produce final annual accounts in PDF format - a workflow typical of larger sized companies
  • Do not have the requisite accounts production software
  • Output as PDF to prevent any inadvertent or unauthorized alteration of company accounts being made outside the company

.... still need then to convert their annual accounts into  iXBRL or XBRL.

As a result there is a requirement to process such PDFs and convert them directly into iXBRL or XBRL. 

This requirement is fulfilled by our managed conversion service:

  • Utilizing our own unique pdf2xbrl software – for further information on the software itself, go to our pdf2xbrl Conversion Software web site section
  • Combined with a manual review of the iXBRL/XBRL output to ensure 100% accuracy of final accounts before filing

Our unique solution

pdf2xbrl is the only direct PDF to iXBRL/XBRL conversion software on the market. This not only eliminates the need for exposing of Word and Excel versions of final accounts outside the company; but also guarantees a much faster and more accurate iXBRL / XBRL output.

File formats and taxonomies

Accounts formats converted to iXBRL

File formats of financial accounts that we process include:

  • PDF to iXBRL
  • Excel to iXBRL
  • Word to iXBRL
  • HTML to iXBRL
  • Adobe InDesign to iXBRL
  • QuarkXPress to iXBRL
  • Other formats to iXBRL - simply save as PDF or provide us with the source file, and we will convert to PDF for you - our system works on the basis of interpreting layout, so any layout orientated formats can normally be accommodated

Accounts formats converted to XBRL

Format of financial accounts that we process include:

  • PDF to XBRL
  • Excel to XBRL
  • Word to XBRL
  • HTML to XBRL
  • Adobe InDesign to XBRL
  • QuarkXPress to XBRL
  • Other formats to XBRL - simply save as PDF or provide us with the source file, and we will convert to PDF for you - our system works on the basis of interpreting layout, so any layout orientated formats can normally be accommodated

Taxonomies

Taxonomies supported include:

  • FRS 101
  • FRS 102
  • UK GAAP
  • Irish GAAP
  • Singapore ACRA
  • Indian GAAP MCA
  • IFRS
  • Australian IFRS
  • EU adopted IFRS
  • etc.  ....

Please enquire for taxonomies not listed here.

The deliverables

What the service consists of

Our conversion service consists of the following deliverables:

  • Valid iXBRL or XBRL output - Financial accounts submitted by the customer are processed by us and the output is returned as a valid iXBRL or XBRL file:
    • One file for each set of accounts/entity - in the case of iXBRL the output can be visualised in a browser
    • One file for each computation (if ordered) - in the case of iXBRL the output can be visualised in a browser 
  • Tagging Report - an easy-to-read Tagging Report in PDF format - see below for details
  • Review of Results - before delivery, qualified accountants manually check the iXBRL/XBRL output to ensure accuracy of the output - our reviewers are experienced in GAAP and IFRS, and are fully trained on the tagging requirement of HMRC and the Revenue:
    • The manual review eliminates errors due to taxonomy anomalies in a specific customer’s financial reporting
    • With the review stage being integrated with the software process, we ensure seamless delivery to the customer
  • Validation of Output - output is fully validated to ensure that it is ready for filing:
    • UK – for the UK validation is against the HMRC checking service to ensure that it is fully HMRC compliant
    • Ireland – for Ireland validation is against the Irish Revenue checking service to ensure that it is fully Revenue compliant

Tagging Report

An easy-to-read Tagging Report in PDF format is provided detailing the tags applied to your accounts:

  • This report enables you to review tagging decisions made and provides a written record
  • If any changes are required post delivery, new output is then supplied by us as part of the service
  • The report is a reference document for your benefit only, and it is not required by HMRC in the UK or by the Revenue in Ireland

What if changes are required?

  • Following completion, your customer service representative remains available to discuss (by phone, email or chat) any aspect of the conversion job that has been undertaken for you
  • If any changes are required, these can normally be made by us within one working day (new output is then supplied)

Tracking your job

  • To monitor the progress of your job, it is allocated a unique ticket number
  • We appoint a named customer support representative who liaises with you when questions arise from the conversion of your accounts

To learn more

To learn more about how our conversion service can be utilized for the conversion of financial accounts from PDF, Excel, Word, HTML or InDesign format into iXBRL or XBRL: